Privacy Policy

 Website Privacy Policy

Confidential Reporting Pty Ltd (ACN: 71 601 276 028)

Effective Date: October 2018

Last Updated: October 2025

This Policy Applies to the public areas of our website (e.g., informational pages, contact forms) and NOT to our secure whistleblowing reporting platform (the “Web Portal”), which is governed by our separate, strict Whistleblowing Privacy Policy.

 

 

  1. Data Controller and Contact Information

The Data Controller and owner of this website is Confidential Reporting Pty Ltd (“we”, “us”, or “our”).

  • Address:

    Suite 16, 82 Buckland Road, Nundah, Australia

  • Contact for Privacy Matters: The Privacy Officer (Refer to the Whistleblowing Policy for the dedicated contact email).

 

  1. Information We Collect

When you use the public areas of our website, we primarily collect technical and contact information. We do not collect ‘Concern Data’ (whistleblowing reports) on the public website.

2.1 Types of Data Collected

Data Category Examples of Data Collected Purpose of Collection
Voluntary Personal Data Name, Email, Phone Number, Password (for registration areas). To register an account, respond to your inquiries, or send you requested information (e.g., newsletters).
Automated Data (Usage Data) IP Address, domain names, browser type, operating system, pages viewed, time spent, geographical location. For Analytics (measuring website performance), System Logs (maintenance and security), and Traffic Optimization.
Tracking Data Cookies and similar tracking tools. To recognize your browser, remember your preferences, and provide necessary website functionality.

2.2 Third-Party Data

You assume responsibility for any Personal Data of third parties you publish or share through this Application and affirm that you have the right to do so.

 

  1. How and Where We Process Data

3.1 Methods and Security

We process your Data using appropriate physical and electronic security measures to prevent unauthorised access, disclosure, modification, or destruction.

  • Data is processed using computers and IT-enabled tools following documented organisational procedures.
  • In addition to the Data Controller, the Data may be accessible to persons involved in website operations (administration, IT, marketing, legal) or external parties (e.g., hosting providers, IT service providers) appointed as Data Processors under strict confidentiality agreements.
  • The updated list of these parties can be requested from the Data Controller at any time.

3.2 Location and Retention

  • Place: Data is processed at the Data Controller’s operating offices in Australia and in any other places where the parties involved with the processing are located.
  • Retention: Data is kept only for the time necessary to provide the service requested or for the purposes outlined in this Policy, or as required by Australian law. You can request the Data Controller to suspend or remove your Data at any time.

 

  1. Purpose of Collected Data (General Website Functions)

The Data concerning the User is collected to allow the Application to provide its services, as well as for the following general purposes:

  • Analytics: To monitor and analyse web traffic to understand User behaviour and improve our website performance (e.g., using Google Analytics or equivalent services).
  • Communication: To Contact the User, register and authenticate Users, and interact with support and feedback platforms.
  • Marketing Messages: We may use your email address to send you announcements and information about our products or services (including third-party services) that you may be interested in. You may opt-out of receiving these Marketing Messages at any time by following the unsubscribe instructions provided in the message.
  • System Integrity: Legal Action, System Logs, and Maintenance.

 

  1. Your Rights as a User (Data Subject Rights)

As a User, you have the right, at any time, to make the following requests to the Data Controller:

  1. Access: Know whether your Personal Data has been stored and request to see the contents and origin of that Data.
  2. Verification and Correction: Verify the accuracy of your Data and ask for it to be supplemented, updated, or corrected.
  3. Erasure and Restriction: Request the deletion, suspension, transformation into anonymous format, or blocking of any Data held in violation of the law. You may also oppose the processing for legitimate reasons.
  4. Withdrawal of Consent: Withdraw your consent to the processing of your Personal Data at any time (where consent is the legal basis for processing).

Requests should be sent to the Data Controller via the contact information provided in Section 1.

 

  1. Policy Updates and Definitions

6.1 Changes to this Privacy Policy

We reserve the right to make changes to this privacy policy at any time by giving notice to its Users on this page. We strongly recommend that you check this page often. If you object to any of the changes to the Policy, you must cease using this Application and can request that the Data Controller erase the Personal Data.

6.2 Definitions (Simplified)

  • Personal Data (or Data): Any information that relates to an identifiable natural person (like a name, email, or IP address). This is data physically provided by you at your election. 
  • Usage Data: Technical information collected automatically about how you use the website (e.g., pages visited, time of visit, browser type).
  • User: The individual using this website.
  • Data Controller: The entity (Confidential Reporting Pty Ltd) that determines the purposes and means of processing your Personal Data.
  • This Application: The hardware or software tool (the website) by which the Personal Data of the User is collected.
  • Cookie: A small piece of data stored in the User’s device.
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